Open Position
Executive Assistant
Job Purpose
We are looking for a highly organized and proactive Executive Assistant to provide administrative support to our senior leadership team. This role involves managing schedules, coordinating communications, and assisting with various operational tasks to ensure smooth day-to-day operations. The ideal candidate will have excellent multitasking abilities and strong communication skills.
Qualifications
- Education: Love for learning + a passion for personal growth.
- Email and phone skills
- Great people skills
- Strong listening skills
- Humility and patience
- Strong drive to help others
- Proven experience in managing social media platforms.
- Strong understanding of social media trends, algorithms, and best practices.
- Excellent communication and organizational skills.
- Proficiency with social media management tools and analytics platforms.
- Creativity and adaptability in a fast-paced environment.
- Capable of receiving and respecting emotions (i.e. upset, frustrated, angry, customers / team members)
- Appreciation of hard work
- Recognizes that progress > perfection
Duties and Responsibilities
The primary job duties and responsibilities include:
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in office software (e.g., Microsoft Office, Google Suite).
- Strong attention to detail and time management.
- Calendar and travel management expertise.
- Strong problem-solving and critical thinking abilities.
- Ability to prioritize tasks and manage competing deadlines.
- Professionalism and confidentiality in handling sensitive information.
- Strong interpersonal and relationship-building skills.
- Ability to work independently and with minimal supervision.
Additional skills:
- Discretion and ability to handle confidential information.
- Problem-solving and critical thinking abilities.
- Ability to work under pressure and meet deadlines.
- Strong interpersonal skills and team collaboration.
- Bi-lingual skills are a plus (English is strongly preferred).
Physical Requirements
We highly recommend that you consider daily stretches and yoga routines and communicate openly about needed, and desired, health measures in order to properly take care of yourself.
As a company, dedicated to helping clients, prospects, and team members achieve balance and the ability to pursue their passions and personal legacies, we encourage you to seek professional counseling, in addition to seeking spiritual and mental support, where appropriate. We are firm believers in having many coaches and mentors for our personal progression. Feel free at any time to request further guidance. We will not pressure you, or actively promote any programs, mentors, or coaches upon you. All such introductions are merely a voluntary invitation.
On a final note, we also recommend that certain working hours be performed while on walks or while standing up (i.e. phone calls and listen-in meetings). You are in full control over your own health and physical commitments. We will remain proactively interested in your health and well-being, however, we respect your free will and choice.
Working Conditions
This job requires working from home or other virtual work spaces such as cafes, restaurants, co-working spaces, etc. You must provide your own home internet and computer. You may travel as you see fit, as long as it does not inhibit your work performance.
As a First Class Business team member you are required to provide outstanding communication to ensure responsibilities are completed. Your required working hours can be reasonably flexible with advanced notice. Depending on the project and team needs, the hours can be distributed between Monday – Sunday as needs be, however, there are team meetings and certain roles that will require you to be available during normal business hours 9am – 5pm Monday – Friday CST.